At the Dr. Rogers Prize (sponsored by the Lotte and John Hecht Memorial Foundation) we know that privacy is important. That’s why we have the Privacy Statement and why we are always working to ensure that it is up to date and comprehensive. Privacy law is a new and evolving area and therefore this Privacy Statement is subject to review to ensure that we appropriately manage personal information.
Contact us by email with questions or concerns about Privacy
Or by mail at:
Privacy Officer Dr. Rogers Prize c/o
Lotte & John Hecht Memorial Foundation
#502 – 325 Howe Street
Vancouver, BC V6C 1Z7
If you have any questions or complaints about our Privacy Statement, or wish to access, update or correct your personal information that we have on file at our office at the address above, or if you want more detailed information about our privacy practices, you may contact our Privacy Officer.
1. What is personal information?
“Personal information” includes information about you and which identifies you. This may include, but is not limited to, your name, address, home telephone number, age and information about your professional reputation or similar information relevant to decisions in respect of the Dr. Rogers Prize.
2. How does the Dr. Rogers Prize obtain your consent?
We make a reasonable effort to ensure that you understand the purposes for which your personal information will be collected, held, used or disclosed by the Dr. Rogers Prize. In general, we obtain express consent to the collection of your personal information at the time we collect the information. In certain circumstances we may rely on your implied consent. You may withdraw your consent, subject to contractual restrictions, by providing our Privacy Officer with reasonable notice, in writing, at the address above.
3. How does the Dr. Rogers Prize collect your personal information?
We collect your personal information directly from you and with your consent, from others in connection with consideration for, and the administration and management of, awards, grants and the Dr. Rogers Prize.
4. How does the Dr. Rogers Prize use your personal information?
We use only the personal information necessary for the purposes to which you have consented, i.e. considering you for the Dr. Rogers Prize, managing and administering the prize, marketing and internal business purposes including administration in connection with the Prize, and improving our websites.
5. Who has access to your personal information?
Your personal information is accessible, only for the purposes to which you have consented, by employees of the Lotte and John Hecht Memorial Foundation. It is also available to third parties acting for us in connection with assessing eligibility for awards, grants and prizes. We may also disclose your personal information if we are required to do so by law.
6. What safeguards are in place?
We protect your security by making reasonable security arrangements against such risks as unauthorized access, collection, use, disclosure, or disposal. Security measures have been integrated into the design, implementation, and day-to-day operating practices.
7. Does the Dr. Rogers Prize make sure that your personal information is accurate?
We use reasonable efforts to keep your personal information as accurate, complete and current as necessary for the purposes to which you have consented. In connection with the Dr. Rogers Prize, we may conduct background checks or otherwise confirm biographical or professional information about you with third parties, with your consent.
8. Can you access, correct or update your personal information?
All information submitted by you can be amended by you. To amend your data, please visit the Dr. Rogers Prize website and login to your account to make changes.
If you are not using the on-line nomination form, you may access, correct or update your personal information by contacting our Privacy Officer at the address above. When a request is made to us in writing containing sufficient information for us to authenticate your identity and identify the information you seek, we will respond in a timely fashion. We will tell you what personal information we have about you, how we use it and to whom it has been disclosed, at minimal cost. In the rare circumstance that the Dr. Rogers Prize may not be able to give you complete access, we will explain why and explain any recourse you may have. Where information is corrected or updated, the Dr. Rogers Prize will, if necessary, disclose such information to organizations that were provided the prior information.
9. What type of security does the Dr. Rogers Prize use?
At the Prize we maintain the security of personal information through the use of safeguards that are appropriate to the form and sensitivity of the information. These safeguards may include physical locks, technological safeguards, and procedural safeguards that ensure that we limit access to personal information on a need to know basis. We take steps to maintain the security of personal information throughout the life cycle of the information, including at the disposal stage.
When we transfer personal information to a third party to carry out a task on behalf of the Foundation or in connection with the Dr. Rogers Prize, we use contractual means to ensure the information is adequately protected. From time to time personal information may be transferred to a third party located in a country outside of Canada. We ensure, through contractual arrangements, that such information is protected in a manner that conforms with laws applicable to the Foundation and the Prize.
We keep personal information only for as long as it is necessary for the purposes for which it was collected, including as required or permitted by law. We retain information that has been used to make a decision about an individual for one year from the date the decision is made.
11. What about the Dr. Rogers Prize website?
We collect your personal information through our website only when it is voluntarily provided.